COMMITTEE OF THE WHOLE
AGENDA

Tuesday, May 13, 2025 at 6:00 P.m. - 7:00 P.m.

Council Chambers

Lanark Highlands Municipal Office - 75 George Street, Lanark, Ontario

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Notice to Attendees: Please note that this meeting may be recorded and broadcast on the internet.

To listen to the meeting(s) by conference call:
Dial-In Number: 1-855-344-7722 or 613-244-1312, Conference ID: 2883824
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Committee of the Whole – 6:00 p.m., immediately followed by Council.   

 

Chair, Bill King, Deputy Reeve

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1.

ROLL CALL

2.

CALL TO ORDER

3.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

4.

APPROVAL OF AGENDA

• Suggested Motion:

  "THAT, the agenda be adopted as presented."

5.

APPROVAL OF MINUTES

• Suggested Motion:

  "THAT, the Committee of the Whole meeting minutes of April 22, 2025, be approved as circulated."

6.

DELEGATIONS & PRESENTATIONS

• Suggested Motion:

  "THAT, the delegations/presentations dated May 13th, 2025 be received as information."

7.

COMMUNICATIONS

7.1

Lanark Highlands Public Library - 2024 Annual Report

7.2

Lanark Highlands Public Library - Q1 Report to Council

7.3

Township of Otonabee South Monaghan - Daylight Savings Time

7.4

Lanark County Interval House - Golf Fore Change Sponsorship

7.5

Mississippi Valley Conservation Authority - Recreational Survey Results

7.6

City of Richmond Hill - Keeping of Exotic Wild Animals

7.7

Town of Coburg - Ontario Works Financial Assistance Rates

7.8

Councillor Kelso - Report on Teeny Tiny Summit

7.9

Watson's Corner Community Hall - Ham Dinner 2025

7.10

Town of Georgina - Salt Management Resolution

• Suggested Motion:

  "THAT, the communications dated May 13th, 2025 be received as information."

8.

REPORTS

8.1

Corporate Services

8.1.1

FIN-2025-27 2025 Tax Rates (R. Whitmarsh)

• Suggested Motion:

  “THAT Council approve the 2025 tax rates as presented;

  AND FURTHER THAT By-law 2025-1966 proceed to the 13 May 2025 Council meeting for approval.

8.1.2

FIN-2025-028 2025 Waste Management By-Law (R. Whitmarsh)

• Suggested Motion:

  “THAT Council direct Staff to provide the required public notice of Council’s intention to pass the 2025 Waste Management Charges By-law on 27 May 2025.”

8.1.3

FIN-2025-29 Use of Lanark Highlands Development Charges (R. Whitmarsh)

• Suggested Motion:

  “THAT Council direct Staff to reallocate the balance in the Development Charges Reserve Fund at 31 December 2024 of $297,340.92 to capital and operating reserves as outlined in Staff Report FIN-2025-29;

  AND FURTHER THAT the transportation and public works allocation of $235,493.86 be applied to the Sheridan Rapid’s Bridge project in 2025 to reduce the required long-term financing.

8.1.4

FIN-2025-31 Procurement By-law and Policy (R. Whitmarsh)

• Suggested Motion:

  “THAT, Council approve Policy FIN-002 Procurement Policy as presented in report FIN-2025-31;

  AND FURTHER THAT Council approve By-Law 2025-XXXX being a by-law to define procurement policies and procedures.”

8.1.5

COR-2025-31 Review of Council Remuneration and Expense Policy (N.Guthrie)

• Suggested Motion:

  “THAT, Council approve Policy GOV-03 Council Remuneration and Expense Policy as presented in report COR-2025-31;

  AND FURTHER THAT Council approve By-Law 2025-XXXX being a by-law to adopt a Council Remuneration and Expense Policy.”

8.1.6

COR-2025-32 Delegation of Authority By-law (N. Guthrie)

• Suggested Motion:

  “THAT staff report COR-2025-32, Delegation of Authority, dated May 13, 2025, be received; and

  THAT Council considers the adoption of the proposed By-law (as outlined in Appendix A to this Staff Report) setting out the various Administrative and Signing Authorities to allow for the expeditious consideration of routine matters.”

8.2

Public Works & Waste Management

8.2.1

RDS-2025-04 Award Tender PW-2025-02 for the Sheridan Rapids Bridges Replacements (K. Maton)

• Suggested Motion:

  “THAT, Council authorize staff to award the Tender for the ‘Sheridan Rapids Bridges Replacement’ to KB Civil Constructors Inc. for $1,410,602.83 (including non-refundable HST, Tariffs and contingency) as identified in Report RDS-2025-03

  AND THAT, the Public Works Manager is authorized to issue any and all change orders as required including a 10% contingency and Tariffs to prevent delays and claims against the Township with a status update provided to Council”

9.

NEW/OTHER BUSINESS

9.1

Council / Committee Appointment Updates

1)  Lanark County OPP Detachment Board - Councillor Closs

2)  North Lanark Joint Planning Committee - Reeve McLaren and Councillor Closs

3)  Lanark Highlands Public Library Board - Deputy Reeve King

4)  Lanark Highlands Youth Centre Inc. - Councillor Vereyken

5)  Lanark & District Museum Board - Councillor Closs

6)  Middleville Museum Board - Councillor Vereyken

7)  Mississippi Valley Conservation - Councillor Kelso

8)  Arnprior Public Library Board - Councillor Roberts

9)  Recreation Advisory Committee - Councillor Summers

10)  Municipal Grants Committee - Councillor Kelso

11) Lanark Highlands Waste Committee - Councillor Kelso

12) Lanark County Inclusion, Diversity, Equity, and Access Working Group -  Reeve McLaren 

13) Traffic Advisory Working Group - Councillor Closs 

• Suggested Motion:

  “THAT, the Council Committee Appointment Updates (verbal) be received as information.”

9.2

CAO Update

9.2.1

Emergency Management Week

Purpose: To provide awareness of  the actions, initiatives and available information  relating to the topic

9.2.2

Municipal Housing Infrastructure Program - Health and Safety Water Stream

Purpose: To discuss the findings of staff's review of this funding opportunity. 

9.2.3

Highland Line Pit Application Public Meeting

Purpose: To provide an update on the planned Public Meeting.

9.2.4

Staffing Update

Purpose: To provide an update on the current recruitment processes and new hires. 

• Suggested Motion:

  "THAT, the CAO Update (verbal) be received as information."

10.

ADJOURNMENT

• Suggested Motion:

  "THAT, the Committee of the Whole meeting adjourn at ____ p.m."